Job Description

Some careers grow faster than others. If you’re looking for a career that will give you plenty of opportunities to develop, join HSBC and your future will be rich with potential. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you further. HSBC Wealth Management leads the Asia-Pacific implementation of our global strategy to deliver world-class solutions to retail and private clients seeking to grow, protect, preserve or transfer their wealth. This involves the development and management of needs-based solutions covering foreign exchange, deposit, investment, insurance and financing products, as well as the provision of suitable market insights and updates, financial planning and advisory services. We are currently seeking a high calibre professional to join our team as an Executive Assistant. The EA will help with tasks such as scheduling; reviewing, prioritizing and responding to emails; organizing documents; maintaining records; taking notes at meetings and any other administrative tasks that help the leadership team perform their jobs. Principal Responsibilities - Deliver efficient and high quality administrative and secretarial support to the Head of Wealth and Personal Banking (WPB), South Asia  - Working to provide executive assistance and administration support to the Head of South Asia’s leadership team as required - Responsibility for significant heavy calendar management, requiring interaction with other executives and assistants - Responsible for scheduling a variety of external meetings, conference attendances with external consultants, vendor providers and industry bodies / organisations - Communicate and handle as required incoming and outgoing emails on behalf of the H/O South Asia, responding where appropriate - Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary - Make travel arrangements for Head and other individuals within the leadership team as required - Produce letters, reports, memoranda, forms and schedules, utilizing various PC-based software packages - Perform general clerical duties, which potentially include confidential materials - Coordinate with Team Administrators to consolidate the overall department organization chart - Receive and process information from business units, other departments, HR and coordinate with Team Administrators for various reporting and tracking such as annual leave, compensation leave, financial, operational and personnel changes, while maintaining confidentiality - Provide administrative support to the team - Gatekeeper or primary point of contact role for the team - Provide support to the coordination and implementation of people engagement initiatives and events - Coordinate WPB level mass communication - Perform ad hoc assignments as required - Ability to work senior managers across the Group - Excellent communication and interpersonal skills - Solid experience supporting, communicating with, and providing executive assistance to Senior Executive, experience in financial services is preferred - Excellent planning & organizational skills - Good judgement in recognizing scope of authority and prioritization - Proactive, enthusiastic, self-motivated - Professional telephone manner - Knowledgeable and proficient use of Microsoft Office (Excel, Word and PowerPoint), Microsoft Outlook - Proven experience in an administrative support role - Confidentiality and highly trustworthy - Focus on delivering stakeholders’ requirements timely and continuously seek ways to improve service, productivity, and quality of work - Responsible for managing and mitigating any operational risks that may arise - Apply the relevant policies, procedures, practices, and standards and ensuring a high level of quality across all output To be considered for this role, the relevant rights to work in Singapore is required. You’ll achieve more when you join HSBC. www.hsbc.com/careers HSBC is committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and opportunities to grow within an inclusive and diverse environment. Personal data held by the Bank relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website. Issued by The Hongkong and Shanghai Banking Corporation Limited.